1999-08-13.nl: Guidelines for Equipment and Service Donations

August 13th, 1999

The resolution below has been accepted and approved by the SPI Board of Directors through email voting on August 19, 1999.

General Guidelines for Donations

All equipment will be used to further the goals of SPI and its supported projects, and will be used in accordance with all SPI rules and regulations.

The criterion for differentiating between donated and loaned equipment shall be whether or not a transfer of ownership from the donor to SPI has taken place.

Any restrictions or usage requirements on donations must be stated at the time of donation. These restrictions are not subject to change after the assets have been transferred to SPI. Restrictions on loans may be changed as described below.

Equipment Guidelines

For the purposes of this agreement, "equipment" is understood to mean any physical or monetary asset that is given, transferred or otherwise donated to SPI for the purposes of furthering the SPI effort or SPI supported projects.

Donations of equipment can be marked for a specific project, or for SPI in general. The latter is preferred as it allows SPI more flexibility in the usage of equipment.

Equipment can be donated for a specific purpose. SPI will make every attempt to use it for the specified purpose, but may at its discretion (and the discretion of the project that it was earmarked for, if applicable) change its use if this is deemed necessary and does not violate any of the restrictions imposed by the donor.

Equipment that is on loan to SPI or to a supported project will be considered a service, and will be used under the service guidelines.

Service Guidelines

For the purposes of this agreement, "service" is understood to mean any asset which SPI has been granted use of, but does not own, for the purposes of furthering the SPI effort or SPI supported projects. Services might include, but are not limited to, donated network bandwidth, usage of computing equipment or other physical equipment, usage of space within a technical facility or other facility, or services of personnel.

If the donor wishes to change the conditions under which the service is donated or withdraw the service, they should inform SPI (and the project that the service is donated to, if applicable) 15 days in advance.

If SPI (or the project that the service is donated to, if applicable) wishes to change the usage of the service, or use the service in a manner contrary to that initially specified, they must obtain permission from the service donor in advance.