2009-05-20
This is the proposed agenda for the Board meeting of Wednesday, May 20th, 2009, to be held at 20:00 UTC in #spi on irc.spi-inc.org.
- Opening
- Roll call (Tentative regrets from Neil McGovern)
- President's report (Bdale Garbee)
- Treasurer's report (Michael Schultheiss)
- Secretary's report (Jimmy Kaplowitz)
- Outstanding minutes
- Neil's responsibility
- June 18th, 2008
- July 2nd, 2008 (annual meeting)
- August 20th, 2008
- Jimmy's responsibility
- March 18th, 2009 (fixing a typo in Julien Cristau's name)
- April 15th, 2009
- Neil's responsibility
- Items up for discussion:
- (none)
- Any other business
- Next board meeting - Wednesday, June 17th, 2009, 20:00 UTC
President's Report
(none)
Treasurer's Report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period April 01, 2009 - April 30, 2009
Income
Ordinary Income
Gallery 20.00
SPI 5% 1.00
Total Ordinary Income 21.00
--------
Interest Income
Key Bank Money Mkt Savings 39.68
Total Interest Income 39.68
-----
Gross Income 60.68
-----
Expenses
Ordinary Expenses
Freedesktop.org (FD.o)
ICC Membership Fee 250.00
Total FD.o Exp 250.00
------
Gallery
Processing Fees 0.54
SPI 5% 1.00
Total Gallery Exp 1.54
----
SPI
PaySimple Monthly Fee 29.95
Postage 1.25
SSL Certificate 79.00
Transaction Fees 16.26
Total SPI Exp 126.46
------
Total Expenses 378.00
------
Net Income (317.32)
=========
Balance Sheet as of April 30, 2009
ASSETS
Current Assets
Key Business Reward Checking 6,472.91
Key Business Signature Money Market Savings 193,128.42
Ameriprise Cash Mgmt Acct 13,389.51
Total Current Assets 212,990.84
TOTAL ASSETS 212,990.84
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 129,466.93
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,439.58
Gallery Earmark 5,839.90
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,239.80
OpenOffice.org Earmark 1,359.41
Open Voting Foundation Earmark 65.42
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 30,208.82
Tux4Kids Earmark 1,865.05
Total held in trust 180,644.61
General reserves 32,346.23
Total Equity 212,990.84
TOTAL LIABILITIES & EQUITY 212,990.84
Secretary's report
As a reminder, next year's annual Debian Conference, DebConf10, will be in the US for the first time (specifically NYC), and so SPI will be serving as the local legal entity. I am the lead of the DebConf10 local team. In my role as SPI Secretary, I provided a visa invitation letter to a Debian participant who wishes to attend and who will need a visa. This letter was drafted in consultation with me by a lawyer, Frank Bynum, with knowledge of visa, immigration, and border law who has agreed to help DebConf10 with these issues.
Substantially the same letter, as modified for each visa applicant's individual circumstances, is expected to be used for the rest of the DebConf10 visa invitation letters, without further mention in SPI secretary's reports unless specific circumstances warrant it. I can provide the letter template to the board and others upon request, but DebConf does not wish to make it public to reduce the risk of abuse by those wishing to involve DebConf in illegal immigration attempts. (This happens every year, not just for the US-based conference.)