Meeting agenda for board meeting on Wednesday 11th November.

This is the proposed agenda for the Board meeting of Wednesday, November 11th, 2009, to be held at 20:00 UTC in #spi on irc.spi-inc.org.

  1. Opening
  2. Roll call
  3. President's report (Bdale Garbee)
  4. Treasurer's report (Michael Schultheiss)
  5. Secretary's report (Martin Zobel-Helas)
  6. Items up for discussion
    1. SPI resolution 2009-11-04.jmd.1 (Contributing membership expiry)
  7. Any other business
  8. Next board meeting December 9th, 2009, 20:00 UTC

President's Report


Treasurer's Report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when

Income Statement
for the Period October 01, 2009 - October 31, 2009

   Ordinary Income
        Debian                             900.76
        Freedesktop.org                     70.00
        OpenOffice.org                     771.78
        PostgreSQL                          60.78
        Privoxy                             25.00
        SPI General                        478.44
        SPI 5%                             156.02
        The HeliOS Project               1,292.00

        Total Ordinary Income            3,754.78

   Interest Income
        Key Bank Money Mkt Savings          24.30

        Total Interest Income               24.30

   Dividend Income
        Ameriprise Cash Mgmt Fund            3.98 [1]

        Total Dividend Income                3.98

   Gross Income                          3,783.06

  Ordinary Expenses

          Processing Fees          30.35
          SPI 5%                   45.04
          Travel Reimbursement  6,498.17

          Total Debian Exp      6,573.56

          Processing Fees           2.80
          SPI 5%                    3.50

          Total Freedesktop.org Exp 6.30

        OpenOffice.org (OO.o)
          Processing Fees          29.47
          SPI 5%                   38.59

          Total OO.o Exp           68.06

          Processing Fees           2.43
          SPI 5%                    3.04
          Travel Expenses       1,400.00

          Total PostgreSQL Exp  1,405.47

          Processing Fees           1.00
          SPI 5%                    1.25

          Total Privoxy Exp         2.25

          PaySimple Monthly Fee    29.95
          Transaction Fees         16.58
          Registered Agent Fee    341.00

          Total SPI Exp           387.53

        The HeliOS Project
          Expense reimbursement 1,676.16
          Processing Fees          31.68
          SPI 5%                   64.60

          Total HeliOS Exp      1,772.44

        Total Expenses         10,215.61

        Net Income             (6,432.55)

[1] This dividend income includes all dividend income since the last
time the Ameriprise Cash Mgmt Fund balance was reconciled and was not
all earned during this period

Balance Sheet as of October 31, 2009

     Current Assets
        Key Business Reward Checking                      34,159.22
        Key Business Signature Money Market Savings      107,541.51
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                155,102.35

   TOTAL ASSETS                                          155,102.35


     General and current liabilities                           0.00

        Reserves held in trust
           Debian Earmark                    68,848.87
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            1,544.23
           Gallery Earmark                    6,419.70
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark             6,953.59
           Open Voting Foundation Earmark        67.34
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                23,848.74
           Privoxy Earmark                       62.75
           Tux4Kids Earmark                   1,865.05
           The HeliOS Project                  (761.49)

        Total held in trust                              119,399.36

        General reserves                                  35,702.99

     Total Equity                                        155,102.35

   TOTAL LIABILITIES & EQUITY                            155,102.35

Secretary's report


SPI Resolution 2009-11-04.jmd.1: Contributing membership expiry


1. Article 3 of the corporate by-laws state: "If a contributing
   membership is not renewed, the member's status will be downgraded to
   a non-contributing member.";

2. Voter turnout and quorum is measured as a function of
   contributing membership;

3. There is no existing practical measure of a member's activity;

4. Elections are the most effective means of verifying a member's
   activity and our electoral system does not require a voting member
   to express an opinion on their ballot


5. Be it resolved that any contributing member who does not cast a ballot
   in an annual Board member election shall be considered potentially
   inactive. Any contributing member considered potentially inactive shall
   be contacted after the election to confirm their status; if no response
   is received within 4 weeks of this initial contact they shall be deemed
   inactive and downgraded to a non-contributing member. However no such
   downgrading shall preclude any member from restoring their contributing
   membership status at any later date;

6. In the event that no annual Board member election takes place,
   regardless of reason, the membership list will not be affected
   until the next such election takes place;

7. Any contributing membership that exists under any other resolutions
   or clauses that is not subject to expiry will not expire.