Meeting agenda for Monday 12th September, 2016

This is the proposed agenda for the SPI board meeting of Monday, September 12th, 2016, to be held at 20:00 UTC in #spi on

  1. Opening
  2. Roll Call
  3. President's report (Martin Michlmayr)
  4. Treasurer's report (Michael Schultheiss)
  5. Secretary's report (Valerie Young)
  6. Outstanding minutes
    1. Thursday, 11th August 2016 (Valerie Young)
  7. Items up for discussion
    1. Directors and officers liability insurance update
    2. Review of voting algorithm
    3. Onboarding material update
    4. Assignment of a new sponsor for the Open Fashion Foundation
    5. Resolution 2016-09-12.jrk.1: Canadian bank account for SPI
  8. Any other business
  9. Next board meeting: October 10, 2016, 20:00 UTC

President's report


Treasurer's report


Resolution 2016-09-12.jrk.1: Canadian bank account for SPI


1. Debian has expressed multiple needs for a Canadian dollar account with a
Canadian bank, including a time-sensitive need for the 2017 Debian conference;

2. Such an account could be useful to other SPI projects once it exists;

3. Preliminary explorations specific to Canada indicate that the way to
accomplish this with the least hassle is for SPI to open the Canadian bank
account directly, rather than creating a separate legal entity;

4. Preliminary explorations further indicate that SPI can rely on the US-Canada
tax treaty to file for exemption from Canadian income tax;

5. At the August 11, 2016 SPI board meeting, SPI directors generally expressed
a consensus that having a presence in Canada would be useful;

6. Jimmy Kaplowitz and Luca Filipozzi are the SPI directors who have expressed
the most interest in having this account exist;


1. Subject to paragraphs 2 through 4 below, Jimmy Kaplowitz and Luca Filipozzi,
acting jointly on SPI's behalf, are authorized and directed to:

a) Gather any needed professional advice and informal information on what time
commitment, obligations, and expenses would be incurred by SPI increasing its
nexus with Canada through the opening of a Canadian bank account;

b) Gather the corresponding answers with respect to Quebec specifically, since
Quebec is the only province in Canada that operates its own separate tax
authority, and since DebConf17 will be taking place in that province;

c) If the answers seem acceptable to them, consult with the Treasurer (and
preferably Martin Zobel-Helas as Assistant Treasurer) to ensure that the
Treasurer is okay with the answers;

d) If the answers seem acceptable to the Treasurer as well as them, file any
necessary paperwork with the Canadian and Quebec tax authorities to claim
exemption from income tax, and identify one or more suitable Canadian bank
account options denominated in Canadian dollars;

e) If subparagraph d) has been completed, consult with the Treasurer (and
preferably the Assistant Treasurer) to make a choice of one or more bank

f) Once the choice of bank account(s) has been agreed with the Treasurer, open
the bank account(s), with each of them individually, as well as the Treasurer
and Assistant Treasurer individually, having signing authority.

2. The authorization from paragraph 1 shall expire on August 31, 2017. It shall
allow expenditure from SPI general funds of up to 2000 US dollars for purposes
such as professional advice and government filing fees. The existing practice
of reimbursing reasonable administrative expenses such as postage and
photocopying shall not count against the $2000 limit. Any other authorities for
expenditure shall remain similarly undisturbed and separate, including
Resolution 2004-05-04.dbg.2.iwj.1: Expedited financial problems solving.

3. Since the current needs are exclusively for the Debian project, Jimmy
Kaplowitz and/or Luca Filipozzi will ask Debian if it would be willing to
reimburse SPI's general fund for some of the above expenses, accepted at the
discretion of the Treasurer or Assistant Treasurer. The account will
nevertheless be useful enough to SPI projects broadly that this is not a
prerequisite to proceed.

4. The new Canadian bank account will be opened with such SPI general funds as
the Treasurer or Assistant Treasurer deems appropriate, and with such
associated project funds (likely Debian) as the corresponding project liaisons
deem appropriate.