Board meeting, November 11th, 2009
Board members present
- Luk Claes (luk)
- David Graham (cdlu)
- Joerg Jaspert (Ganneff) (Vice President)
- Jimmy Kaplowitz (Hydroxide)
- Jonathan McDowell (Noodles)
- Michael Schultheiss (schultmc) (Treasurer)
Board members partially present
- None
Board members absent with regrets
- Martin Zobel-Helas (zobel) (Secretary)
Board members absent
- Joshua D. Drake (linuxpoet)
- Bdale Garbee (bdale) (President)
Board advisers present
- None
Registered guests present
- Bill Allombert (yp17)
- Joe Nahmias (jello)
- Kåre Thor Olsen (Kaare)
- MJ Ray (slef)
These are the draft minutes for the November 11th, 2009 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
(none)
Treasurer's Report
Michael Schultheiss provided the following financial report for October 2009.
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period October 01, 2009 - October 31, 2009
Income
Ordinary Income
Debian 900.76
Freedesktop.org 70.00
OpenOffice.org 771.78
PostgreSQL 60.78
Privoxy 25.00
SPI General 478.44
SPI 5% 156.02
The HeliOS Project 1,292.00
Total Ordinary Income 3,754.78
--------
Interest Income
Key Bank Money Mkt Savings 24.30
Total Interest Income 24.30
-----
Dividend Income
Ameriprise Cash Mgmt Fund 3.98 [1]
Total Dividend Income 3.98
----
Gross Income 3,783.06
--------
Expenses
Ordinary Expenses
Debian
Processing Fees 30.35
SPI 5% 45.04
Travel Reimbursement 6,498.17
Total Debian Exp 6,573.56
--------
Freedesktop.org
Processing Fees 2.80
SPI 5% 3.50
Total Freedesktop.org Exp 6.30
----
OpenOffice.org (OO.o)
Processing Fees 29.47
SPI 5% 38.59
Total OO.o Exp 68.06
-----
PostgreSQL
Processing Fees 2.43
SPI 5% 3.04
Travel Expenses 1,400.00
Total PostgreSQL Exp 1,405.47
--------
Privoxy
Processing Fees 1.00
SPI 5% 1.25
Total Privoxy Exp 2.25
----
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 16.58
Registered Agent Fee 341.00
Total SPI Exp 387.53
------
The HeliOS Project
Expense reimbursement 1,676.16
Processing Fees 31.68
SPI 5% 64.60
Total HeliOS Exp 1,772.44
--------
Total Expenses 10,215.61
---------
Net Income (6,432.55)
==========
[1] This dividend income includes all dividend income since the last
time the Ameriprise Cash Mgmt Fund balance was reconciled and was not
all earned during this period
Balance Sheet as of October 31, 2009
ASSETS
Current Assets
Key Business Reward Checking 34,159.22
Key Business Signature Money Market Savings 107,541.51
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 155,102.35
TOTAL ASSETS 155,102.35
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 68,848.87
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,544.23
Gallery Earmark 6,419.70
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,390.88
OpenOffice.org Earmark 6,953.59
Open Voting Foundation Earmark 67.34
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 23,848.74
Privoxy Earmark 62.75
Tux4Kids Earmark 1,865.05
The HeliOS Project (761.49)
Total held in trust 119,399.36
General reserves 35,702.99
Total Equity 155,102.35
TOTAL LIABILITIES & EQUITY 155,102.35
Once again the subject of accrual based accounting came up, partly due to the apparent negative balance for the Helios project. It was suggested that rather than the current practice of treating credit card donations only when the cheque is received from the card processor that we should recognise credit card donations at the point they are received by the processor.
Secretary's Report
Jonathan McDowell provided the following secretary's report:
Zobel apologises; is extremely busy with preparations for the new baby/work.
He will sort out the 2 outstanding sets of minutes. I'll do today's.
We have outstanding requests for associated project status from Sidux and YafaRay which just need resolutions drafted. I'll do this for the next meeting.
Items up for discussion
Resolution 2009-11-04.jmd.1: Contributing membership expiry
Jonathan McDowell presented this resolution, intended to formally state the process by which no longer active contributing members will downgraded to non-contributing status. It was pointed out that this will only come into action next July/August (ie after the next board election).
Vote on resolution 2009-11-04.jmd.1: Contributing membership expiry
| Luk Claes | Yes |
| David Graham | Yes |
| Joerg Jaspert | Yes |
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
Motion passed with a vote of Yes: 6, No: 0, Abstain: 0.
Other Business
(none)
Adjournment
The meeting was adjourned until Wednesday, December 9th, 2009 at 20:00 UTC in #spi on irc.oftc.net.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2007 | Bdale Garbee | President |
| July 2007 | Joerg Jaspert | Vice President |
| July 2008 | Martin Zobel-Helas | Secretary |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2009 | Jonathan McDowell | |
| July 2008 | David Graham | |
| July 2007 | Luk Claes | |
| July 2007 | Joshua D. Drake | |
| July 2008 | Jimmy Kaplowitz |
Appendix B: Approved Resolutions
SPI Resolution 2009-11-04.jmd.1: Contributing membership expiry
WHEREAS 1. Article 3 of the corporate by-laws state: "If a contributing membership is not renewed, the member's status will be downgraded to a non-contributing member."; 2. Voter turnout and quorum is measured as a function of contributing membership; 3. There is no existing practical measure of a member's activity; 4. Elections are the most effective means of verifying a member's activity and our electoral system does not require a voting member to express an opinion on their ballot THE SPI BOARD RESOLVES THAT 5. Be it resolved that any contributing member who does not cast a ballot in an annual Board member election shall be considered potentially inactive. Any contributing member considered potentially inactive shall be contacted after the election to confirm their status; if no response is received within 4 weeks of this initial contact they shall be deemed inactive and downgraded to a non-contributing member. However no such downgrading shall preclude any member from restoring their contributing membership status at any later date; 6. In the event that no annual Board member election takes place, regardless of reason, the membership list will not be affected until the next such election takes place; 7. Any contributing membership that exists under any other resolutions or clauses that is not subject to expiry will not expire.