Board meeting, February 9th, 2012
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Clint Adams (Clint)
- Robert Brockway (Solver)
- Martin Zobel-Helas (zobel)
- Jimmy Kaplowitz (Hydroxide)
Board members partially present
- None
Board members absent with regrets
- None
Board members absent
- Joshua D. Drake (linuxpoet)
Board advisors present
- None
Registered guests present
- David Graham (cdlu)
- Pace Willisson (pacew)
These are the minutes for the February 9th, 2012 SPI Board Meeting, held at 21:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Bdale reported that he'd attended LCA and FOSDEM since the January meeting and these had led to good conversations with contributing members.
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period January 01, 2012 - January 31, 2012
Income
Ordinary Income
Arch Linux 367.00
Debian 2,155.00
Drizzle 150.00
Haskell 13,001.22
Jenkins 175.00
LibreOffice 60.00
madwifi-project.org 20.00
OpenWrt 550.00
PostgreSQL 50.00
SPI General 5,780.29
SPI 5% 197.10
The HeliOS Project 395.00
YafaRay 20.00
Total Ordinary Income 22,905.96
---------
Interest Income
Key Bank Money Mkt Savings 1.53
Chase BusinessClassic Checking 0.31
Chase Bus Select High Yield Savings 12.81
Total Interest Income 14.65
-----
Gross Income 22,920.61
---------
Expenses
Ordinary Expenses
Arch Linux
Processing Fees 19.93
SPI 5% 18.35
Total Arch Linux Exp 38.28
-----
Debian
Processing Fees 46.13
SPI 5% 107.75
Travel Reimbursement
(GSoC) 1,952.55
Travel Reimbursement
(DC11 - DC Newbies) 1,164.72
Total Debian Exp 3,271.15
--------
Drizzle
Processing Fees 6.35
SPI 5% 7.50
Total Drizzle Exp 13.85
-----
freedesktop.org
OpenICC reg fee 250.00
Total fd.o Exp 250.00
------
Jenkins
Processing Fees 8.05
SPI 5% 8.75
Total Jenkins Exp 16.80
-----
LibreOffice
Conference Fees 13,034.58
Processing Fees 3.10
SPI 5% 3.00
Travel Reimbursement 1,275.25
Total LibreOffice Exp 14,315.93
---------
madwifi-project.org
Processing Fees 1.15
SPI 5% 1.00
Total MadWifi Exp 2.15
----
OpenWrt
Processing Fees 22.70
SPI 5% 27.50
Total OpenWrt Exp 50.20
-----
PostgreSQL
Legal Fees 985.80
Processing Fees 1.83
SPI 5% 2.50
Transaction Fees 9.86
Total PostgreSQL Exp 999.99
------
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 6.60
Total SPI Exp 36.55
-----
The HeliOS Project
Expense Reimbursement 1,242.01
Processing Fees 13.20
SPI 5% 19.75
Total HeliOS Exp 1,274.96
--------
YafaRay
Processing Fees 1.15
SPI 5% 1.00
Total YafaRay Exp 2.15
----
Total Expenses 20,272.01
---------
Net Income 2,648.60
========
Balance Sheet as of January 31, 2012
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 37,531.31
Chase Business Select High Yield Savings 97,646.98
Key Business Reward Checking 123,217.24
Key Business Signature Money Market Savings 36,022.92
Ameriprise Cash Mgmt Acct 13,406.15
Debian Debit Card 317.00
Total Current Assets 308,141.60
TOTAL ASSETS 308,141.60
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
aptosid Earmark 96.13
Arch Linux Earmark 1,584.66
Debian Earmark 62,470.16
DebConf 11 Earmark 30,825.94
Drizzle 226.80
Fluxbox 1,669.85
Freedesktop.org Earmark 12,827.05
FreedomBox Foundation Earmark 20,000.00
Gallery Earmark 7,668.50
GNU TeXmacs Earmark 72.35
Haskell Earmark 13,001.22
Jenkins Earmark 11,410.85
LibreOffice Earmark 27,689.14
madwifi-project.org Earmark 1,494.34
OpenOffice.org Earmark 21,857.84
OpenVAS 45.71
OpenWrt 1,498.60
Open Voting Foundation Earmark 153.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 31,649.76
Privoxy Earmark 545.90
The HeliOS Project 205.42
Tux4Kids Earmark 8,788.85
YafaRay Earmark 4,780.43
Total held in trust 267,073.02
General reserves 41,068.58
Total Equity 308,141.60
TOTAL LIABILITIES & EQUITY 308,141.60
There was a query in regards to whether we had hit thresholds related to reporting rules yet. Michael indicated this was not yet the case, but that it may become prudent to have audited financial reports.
Secretary's report
Jonathan had nothing to report.
Outstanding minutes
Vote on Meeting Minutes for 12th January 2012:
| Clint Adams | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Joerg Jaspert | Yes |
| Robert Brockway | Yes |
| Jimmy Kaplowitz | Yes |
| Bdale Garbee | Yes |
Motion passed with a vote of 8 yes, 0 missing.
Items up for discussion
Discussion of back office support
Robert stated he wished to gauge the feeling of the board members about moving forward with paid support for certain aspects of SPI's paperwork, with a view to ensuring we could cope with continued growth. There was some discussion about what specific tasks assistance would be useful for. Michael said that book keeping assistance would be helpful and it was agreed that he and Robert would have an offline discussion about a firmer proposal.
Any other business
Robert indicated that David Graham had started a major revision of our by-laws and expected to be able to present something to the board in the American spring time frame. It was pointed out that we should do the inactive membership cull that had been previously discuss, and Jonathan agreed to come up with a list of people to contact based on the last board election vote. It was also agreed that all board members would be added to the membership committee.
Adjournment
The meeting was adjourned until Thursday, March 8th, 2012 at 21:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowell | Secretary |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2011 | Clint Adams | |
| July 2011 | Robert Brockway | |
| July 2011 | Jimmy Kaplowitz |