Board Meeting, February 9th, 2012

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Martin Zobel-Helas (zobel)
  • Jimmy Kaplowitz (Hydroxide)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joshua D. Drake (linuxpoet)

Board advisors present

  • None

Registered guests present

  • David Graham (cdlu)
  • Pace Willisson (pacew)

These are the minutes for the February 9th, 2012 SPI Board Meeting, held at 21:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale reported that he'd attended LCA and FOSDEM since the January meeting and these had led to good conversations with contributing members.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period January 01, 2012 - January 31, 2012

 Income
   Ordinary Income
        Arch Linux                         367.00
        Debian                           2,155.00
        Drizzle                            150.00
        Haskell                         13,001.22
        Jenkins                            175.00
        LibreOffice                         60.00
        madwifi-project.org                 20.00
        OpenWrt                            550.00
        PostgreSQL                          50.00
        SPI General                      5,780.29
        SPI 5%                             197.10
        The HeliOS Project                 395.00
        YafaRay                             20.00

        Total Ordinary Income           22,905.96
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           1.53
        Chase BusinessClassic Checking       0.31
        Chase Bus Select High Yield Savings 12.81


        Total Interest Income               14.65
                                            -----

   Gross Income                         22,920.61
                                        ---------

 Expenses
  Ordinary Expenses

        Arch Linux
          Processing Fees            19.93
          SPI 5%                     18.35

          Total Arch Linux Exp       38.28
                                     -----


        Debian
          Processing Fees            46.13
          SPI 5%                    107.75
          Travel Reimbursement
            (GSoC)                1,952.55
          Travel Reimbursement
            (DC11 - DC Newbies)   1,164.72

          Total Debian Exp        3,271.15
                                  --------

        Drizzle
          Processing Fees             6.35
          SPI 5%                      7.50

          Total Drizzle Exp          13.85
                                     -----

        freedesktop.org
          OpenICC reg fee           250.00

          Total fd.o Exp            250.00
                                    ------

        Jenkins
          Processing Fees             8.05
          SPI 5%                      8.75

          Total Jenkins Exp          16.80
                                     -----

        LibreOffice
          Conference Fees        13,034.58
          Processing Fees             3.10
          SPI 5%                      3.00
          Travel Reimbursement    1,275.25

          Total LibreOffice Exp  14,315.93
                                 ---------

        madwifi-project.org
          Processing Fees             1.15
          SPI 5%                      1.00

          Total MadWifi Exp           2.15
                                      ----

        OpenWrt
          Processing Fees            22.70
          SPI 5%                     27.50

          Total OpenWrt Exp          50.20
                                     -----

        PostgreSQL
          Legal Fees                985.80
          Processing Fees             1.83
          SPI 5%                      2.50
          Transaction Fees            9.86

          Total PostgreSQL Exp      999.99
                                    ------

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees            6.60

          Total SPI Exp              36.55
                                     -----

        The HeliOS Project
          Expense Reimbursement   1,242.01
          Processing Fees            13.20
          SPI 5%                     19.75

          Total HeliOS Exp        1,274.96
                                  --------

        YafaRay
          Processing Fees             1.15
          SPI 5%                      1.00

          Total YafaRay Exp           2.15
                                      ----


        Total Expenses           20,272.01
                                 ---------

        Net Income                2,648.60
                                  ========


Balance Sheet as of January 31, 2012

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      37,531.31
        Chase Business Select High Yield Savings          97,646.98
        Key Business Reward Checking                     123,217.24
        Key Business Signature Money Market Savings       36,022.92
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    317.00

     Total Current Assets                                308,141.60


   TOTAL ASSETS                                          308,141.60


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       96.13
           Arch Linux Earmark                 1,584.66
           Debian Earmark                    62,470.16
           DebConf 11 Earmark                30,825.94
           Drizzle                              226.80
           Fluxbox                            1,669.85
           Freedesktop.org Earmark           12,827.05
           FreedomBox Foundation Earmark     20,000.00
           Gallery Earmark                    7,668.50
           GNU TeXmacs Earmark                   72.35
           Haskell Earmark                   13,001.22
           Jenkins Earmark                   11,410.85
           LibreOffice Earmark               27,689.14
           madwifi-project.org Earmark        1,494.34
           OpenOffice.org Earmark            21,857.84
           OpenVAS                               45.71
           OpenWrt                            1,498.60
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                31,649.76
           Privoxy Earmark                      545.90
           The HeliOS Project                   205.42
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,780.43

        Total held in trust                              267,073.02

        General reserves                                  41,068.58

     Total Equity                                        308,141.60

   TOTAL LIABILITIES & EQUITY                            308,141.60

There was a query in regards to whether we had hit thresholds related to reporting rules yet. Michael indicated this was not yet the case, but that it may become prudent to have audited financial reports.

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 12th January 2012:

Clint AdamsYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joerg JaspertYes
Robert BrockwayYes
Jimmy KaplowitzYes
Bdale GarbeeYes

Motion passed with a vote of 8 yes, 0 missing.

Items up for discussion

Discussion of back office support

Robert stated he wished to gauge the feeling of the board members about moving forward with paid support for certain aspects of SPI's paperwork, with a view to ensuring we could cope with continued growth. There was some discussion about what specific tasks assistance would be useful for. Michael said that book keeping assistance would be helpful and it was agreed that he and Robert would have an offline discussion about a firmer proposal.

Any other business

Robert indicated that David Graham had started a major revision of our by-laws and expected to be able to present something to the board in the American spring time frame. It was pointed out that we should do the inactive membership cull that had been previously discuss, and Jonathan agreed to come up with a list of people to contact based on the last board election vote. It was also agreed that all board members would be added to the membership committee.

Adjournment

The meeting was adjourned until Thursday, March 8th, 2012 at 21:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz