Board meeting, April 12th, 2012

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joshua D. Drake (linuxpoet)

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)

These are the minutes for the April 12th, 2012 SPI Board Meeting, held at 20:00 UTC in #spi on LOG.

President's Report

Bdale apologized for his unexpected absence from the last meeting, caused by an unexpected flight delay.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when

Income Statement
for the Period March 01, 2012 - March 31, 2012

   Ordinary Income
        Arch Linux                         518.94
        DebConf 11                         270.00
        Debian                          21,965.41
        Drizzle                            100.00                     25.00
        Gallery                            105.00
        LibreOffice                        141.00
        PostgreSQL                         861.00
        SPI General                        100.00
        SPI 5%                             212.87
        The HeliOS Project               1,440.00
        YafaRay Code Sprint                256.00
        YafaRay                             15.00

        Total Ordinary Income           26,010.22

   Interest Income
        Key Bank Money Mkt Savings           1.45
        Chase BusinessClassic Checking       0.38
        Chase Bus Select High Yield Savings 12.01

        Total Interest Income               13.84

   Gross Income                         26,024.06

  Ordinary Expenses

        Arch Linux
          Processing Fees            25.66
          SPI 5%                     25.95

          Total Arch Linux Exp       51.60

        DebConf 11
          Processing Fees            11.85
          SPI 5%                     13.50
          Travel Reimbursement    1,700.00

          Total DebConf 11 Exp    1,725.35

          Debit Card Fee              3.00
          Hard Drives               130.00
          Portland BSP               39.53
          Processing Fees           872.62
          SPI 5%                     98.27

          Total Debian Exp        1,143.42

          Processing Fees             4.35
          SPI 5%                      5.00

          Total Drizzle Exp           9.35
          Processing Fees             1.35
          SPI 5%                      1.25

          Total fd.o Exp              2.60

          Processing Fees             3.06
          SPI 5%                      5.25

          Total Gallery Exp           8.31

          Hosting Fees               54.45

          Total Haskell Exp          54.45

          Stickers                  480.00

          Total Jenkins Exp         480.00

          Processing Fees             2.89
          SPI 5%                      7.05
          Travel Reimbursement    1,432.61

          Total LibreOffice Exp   1,442.55

          Processing Fees            13.08
          SPI 5%                     43.05

          Total PostgreSQL Exp       56.13

          PaySimple Monthly Fee      29.95
          Transaction Fees           22.38

          Total SPI Exp              52.33

        The HeliOS Project
          Processing Fees            11.35
          SPI 5%                     72.00

          Total HeliOS Exp           83.35

        YafaRay Code Sprint
          Processing Fees            11.99
          SPI 5%                     12.80

          Total YafaRay CS Exp       24.79

          Processing Fees             1.30
          SPI 5%                      0.75

          Total YafaRay Exp           2.05

        Total Expenses            5,136.28

        Net Income               20,887.78

Balance Sheet as of March 31, 2012

     Current Assets
        Chase BusinessClassic Checking with Interest      62,622.19
        Chase Business Select High Yield Savings          97,670.60
        Key Business Reward Checking                     123,909.93
        Key Business Signature Money Market Savings       36,025.79
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    311.00

     Total Current Assets                                333,945.66

   TOTAL ASSETS                                          333,945.66


     General and current liabilities                           0.00

        Reserves held in trust
           aptosid Earmark                      100.33
           Arch Linux Earmark                 2,553.90
           Debian Earmark                    84,191.80
           DebConf 11 Earmark                29,370.59
           Drizzle                              954.10
           Fluxbox                              995.00
  Earmark           12,858.20
           FreedomBox Foundation Earmark     20,105.69
           Gallery Earmark                    7,893.99
           GNU TeXmacs Earmark                  162.90
           Haskell Earmark                   12,946.77
           Jenkins Earmark                   10,930.85
           LibreOffice Earmark               26,528.15
  Earmark        1,494.90
  Earmark            21,857.84
           OpenVAS                               45.71
           OpenWrt                            1,498.60
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                32,463.38
           Privoxy Earmark                      545.90
           The HeliOS Project                 1,584.47
           Tux4Kids Earmark                   8,788.85
           YafaRay Code Sprint Earmark          231.21
           YafaRay Earmark                    4,884.03

        Total held in trust                              289,650.68

        General reserves                                  44,294.98

     Total Equity                                        333,945.66

   TOTAL LIABILITIES & EQUITY                            333,945.66

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 8th March 2012:

Clint AdamsYes
Jonathan McDowellYes
Michael SchultheissYes
Martin Zobel-HelasYes
Joerg JaspertYes
Robert BrockwayYes
Bdale GarbeeAbstain
Jimmy KaplowitzAbstain

Motion passed with a vote of 6 yes, 2 abstain, 0 missing.

Items up for discussion

YafaRay selling training materials

YafaRay had inquired if they could sell training materials under their SPI associated membership status. The main concern raised was complying with whatever sales tax laws were applicable, which would depend on where the materials were sold to. It was suggested the easiest way to handle this properly might be to outsource it to a third part who would deal with the entire sales process.

Discussion of tracking system

This had largely been handled via email, but there was general agreement that a ticket tracking system was a good idea, the SPI sysadmin team indicated a preference for RT, no one disagreed and Ganneff said he'd look at sorting it out before the next meeting.

Any other business

Jonathan stated there'd been no progress on the membership cleanup, discussed some of the modifications he believed could be made to the membership web app to help out; a way of a member being able to indicate continued interest in SPI that would update a "last active" field in the DB, modification to the voting scripts to also update this field and a script to then mail members who had a sufficiently old enough "last active" field as appropriate with details of where the web app lived if they were still interested.


The meeting was adjourned until Thursday, May 17th, 2012 at 20:00 UTC in #spi on

Appendix A: Current Board Membership

Last electedNameRole
July 2010Bdale GarbeePresident
July 2010Joerg JaspertVice President
July 2009Jonathan McDowellSecretary
July 2009Michael SchultheissTreasurer
July 2010Joshua D. Drake
July 2010Martin Zobel-Helas
July 2011Clint Adams
July 2011Robert Brockway
July 2011Jimmy Kaplowitz