Board meeting, June 13th, 2013
Board members present
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Clint Adams (Clint)
- Robert Brockway (Solver)
- Joshua D. Drake (linuxpoet)
- Jimmy Kaplowitz (Hydroxide)
Board members partially present
- None
Board members absent with regrets
- Joerg Jaspert (Ganneff) (Vice President)
- Martin Zobel-Helas (zobel)
Board members absent
- Bdale Garbee (bdale) (President)
Board advisors present
- None
Registered guests present
- Bill Allombert (yp17)
- Lucas Nussbaum (lucas)
- Kåre Thor Olsen (Kaare)
These are the minutes for the June 13th, 2013 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Bdale was not able to be present at the meeting.
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period May 01, 2013 - May 31, 2013
Income
Ordinary Income
0 A.D. 88.00
Arch Linux 304.00
Debian 2,057.57
Drizzle 5.00
FFmpeg 122.00
freedesktop.org 27.00
FreedomBox Foundation 2.00
Gallery 32.00
GNU TeXmacs 2.00
Jenkins 2.00
LibreOffice 20,249.00
Open Voting Foundation 5.00
OpenVAS 10.00
OpenWrt 142.00
OSUNIX 2.00
Path64 5.00
PostgreSQL 45.00
Privoxy 4.00
SPI General 104.00
SPI 5% 190.28
The HeliOS Project 187.00
TideSDK 513.00
YafaRay 2.00
Total Ordinary Income 24,099.85
---------
Interest Income
Key Business Platinum MM Savings 2.21
Chase BusinessClassic Checking 0.12
Chase Bus Select High Yield Savings 35.37
Total Interest Income 37.70
-----
Gross Income 24,137.55
---------
Expenses
Ordinary Expenses
0 A.D.
Processing Fees 4.90
SPI 5% 4.40
Total 0 A.D. Exp 9.30
----
Arch Linux
Processing Fees 18.13
SPI 5% 15.20
Total Arch Linux Exp 33.33
-----
Debian
Debit Card Fee 3.00
Processing Fees 91.17
SPI 5% 102.88
Total Debian Exp 197.05
------
Drizzle
Processing Fees 0.25
SPI 5% 0.25
Total Drizzle Exp 0.50
----
FFmpeg
Processing Fees 5.46
SPI 5% 6.10
Travel 471.19
Total FFmpeg Exp 482.75
------
freedesktop.org
Legal Fees 500.00
Processing Fees 1.52
Server Maintenance 1,050.00
SPI 5% 1.35
Total fd.o Exp 1,552.87
--------
FreedomBox Foundation
Processing Fees 0.10
SPI 5% 0.10
Total FreedomBox Exp 0.20
-----
Gallery
Processing Fees 1.47
SPI 5% 1.60
Total Gallery Exp 3.07
----
GNU TeXmacs
Processing Fees 0.10
SPI 5% 0.10
Total GNU TeXmacs Exp 0.20
----
Haskell
Hosting Fees 53.48
Total Haskell Exp 53.48
-----
Jenkins
Processing Fees 0.10
SPI 5% 0.10
Total Jenkins Exp 0.20
----
LibreOffice
Processing Fees 11.41
SFC Accounting 500.00
SPI 5% 12.45
Travel Reimbursement 2,424.22
Total LibreOffice Exp 2,948.08
--------
Open Voting Foundation
Processing Fees 0.22
SPI 5% 0.25
Total OVF Exp 0.47
----
OpenVAS
Processing Fees 0.47
SPI 5% 0.50
Total OpenVAS Exp 0.97
----
OpenWrt
Processing Fees 6.82
SPI 5% 7.10
Total OpenWrt Exp 13.92
-----
OSUNIX
Processing Fees 0.10
SPI 5% 0.10
Total OSUNIX Exp 0.20
----
Path64
Processing Fees 0.22
SPI 5% 0.25
Total Path64 Exp 0.47
----
PostgreSQL
Processing Fees 2.20
SPI 5% 2.25
Total PostgreSQL Exp 4.45
----
Privoxy
Processing Fees 0.18
SPI 5% 0.20
Total Privoxy Exp 0.38
----
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 30.50
Total SPI Exp 60.45
-----
The HeliOS Project
Expense Reimbursement 118.72
Processing Fees 9.30
SPI 5% 9.35
Total HeliOS Exp 137.37
------
TideSDK
Processing Fees 13.99
SPI 5% 25.65
Total TideSDK Exp 39.64
-----
YafaRay
Processing Fees 0.20
SPI 5% 0.20
Total YafaRay Exp 0.40
----
Total Expenses 5,539.75
--------
Net Income 18,597.80
=========
Balance Sheet as of May 31, 2013
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 15,859.27
Chase Business Select High Yield Savings 208,633.85
KeyBank Basic Business Checking 1,073.73
Key Business Reward Checking 46,776.26
Key Business Platinum Money Market Savings 162,799.66
Key Express Checking 4,995.76
Ameriprise Cash Mgmt Acct 13,406.15
Debian Debit Card 269.00
Total Current Assets 453,813.68
TOTAL ASSETS 453,813.68
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
0 A.D. Earmark 118.53
ankur.org.in 1,000.00
aptosid Earmark 181.06
Arch Linux Earmark 10,166.07
Debian Earmark 102,538.27
DebConf 13 Earmark 34,431.36
Drizzle 4,311.30
FFmpeg 620.12
Fluxbox 995.00
Freedesktop.org Earmark 19,023.99
FreedomBox Foundation Earmark 24,420.13
Gallery Earmark 8,124.51
GNU TeXmacs Earmark 274.02
Haskell Earmark 16,126.40
Jenkins Earmark 9,905.86
LibreOffice Earmark 70,176.59
madwifi-project.org Earmark 1,494.90
OpenVAS 56.21
OpenWrt 2,970.02
Open Bioinformatics Earmark 37,441.49
Open Voting Foundation Earmark 158.74
OSUNIX 2.92
Path64 14.40
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 23,005.34
Privoxy Earmark 796.77
The HeliOS Project Earmark 49.63
TideSDK Earmark 900.17
Tux4Kids Earmark 16,277.50
YafaRay Earmark 4,884.73
Total held in trust 396,966.03
General reserves 56,847.65
Total Equity 453,813.68
TOTAL LIABILITIES & EQUITY 453,813.68
Michael informed the board that he had been in contact with Foster Results (a local to him firm) and Human Bookkeeping (based in Massachusetts) about bookkeeping services for SPI. He'd had a reply from Human Bookkeeping suggesting a $579 fee for catching up with our current status and an ongoing monthly fee of $431. This compared to a rough quote of $360-$720/month from the bookkeeper used by PostgreSQL Experts.
Michael was still waiting to hear back from Foster Results, but he expected to be able to make a decision about the best option once he had done so. There was some discussion about how to proceed and it was felt that Michael should be authorized to proceed with hiring whichever bookkeeper he felt suited our needs best, subject to some spending limits.
Vote on Authorize the treasurer to commit to expenditure of up to $1500 catch up, $750 monthly to cover hiring a fully bonded and insured bookkeeper to aid in the treasurer's duties.
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Joshua D. Drake | Yes |
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
Motion passed with a vote of 6 yes, 0 missing.
Secretary's report
Jonathan reported that MinGW had accepted our invitation to become an associated project. He also indicated that we had an outstanding request from Swathanthra Malayalam Computing to join as an associated project. In addition he reminded everyone that the board election was coming up, with nominations opening on 1st July, with 4 seats up for re-election (Bdale, Joerg, Joshua and Martin).
Outstanding minutes
Vote on Meeting Minutes for 9th May 2013:
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Joshua D. Drake | Yes |
| Jimmy Kaplowitz | Abstain |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
Motion passed with a vote of 5 yes, 1 abstain, 0 missing.
Any other business
Robert mentioned that the last piece of the Debian audit was still hanging around. It was unclear to him what was still required so he'd asked Debian for clarification. Lucas was on channel and indicated that he believe the additional notes providing some clarification on the transactions should be on the bank statements. Robert said he'd take a second look and ask if he needed further information.
Jimmy asked if Josh Berkus was around to comment on what was happening with the SFC donation for accounting software. He wasn't, but Michael stated that LibreOffice had donated $500 to the SFC for this purpose.
Adjournment
The meeting was adjourned until Thursday, July 11th, 2013 at 20:00 UTC in #spi on irc.spi-inc.org. This will also serve as the Annual General Meeting.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2012 | Jonathan McDowell | Secretary |
| July 2012 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2011 | Clint Adams | |
| July 2011 | Robert Brockway | |
| July 2011 | Jimmy Kaplowitz |