Annual general meeting, July 7th, 2016

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Martin Michlmayr (tbm) (Secretary)
  • Joshua D. Drake (linuxhiker)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Dimitri John Ledkov (xnox)

Board advisors present

  • None

Registered guests present

  • Luca Filipozzi (luca)
  • Bradley M. Kuhn (bkuhn)
  • Jonathan McDowell (Noodles)
  • Neil McGovern (Maulkin)
  • Susan Spencer (susan)
  • Andrew Tridgell (tridge)

These are the minutes for the July 7th, 2016 SPI Annual General Meeting, held at 20:30 UTC in #spi on LOG.

President's Report

As previously indicated, Bdale Garbee decided not to stand for re-election this year after 12+ years on the board and 10 as President.

Treasurer's report

Michael Schultheiss added a treasurer's report covering all of 2015 to the annual report. Michael, Martin Zobel-Helas and Martin Michlmayr are working on getting SPI's financial data into ledger. Martin Zobel-Helas is working on the month of March at the moment and wants Martin Michlmayr to double check what he has done so far.

The IRS tax filing is due on August 15 and Michael is working on it.

Secretary's report

Martin Michlmayr states that all minutes are complete and that throughout this year minutes and other secretary tasks were up-do-date most of the time. No trademark renewals or other updates are required at the moment.

Torch has accepted our invitation from the last meeting.

Martin has the 2015 annual report ready to present. Thanks to a number of associated projects for submitting reports about their activities and thanks to Michael for submitting the treasurer's report for 2015.

Outstanding minutes

Vote on Meeting Minutes for 9th June 2016:

Joshua D. DrakeYes
Bdale GarbeeAbstain
Joerg JaspertYes
Martin MichlmayrYes
Michael SchultheissYes
Martin Zobel-HelasYes

Motion passed with a vote of 5 yes, 0 no, 1 abstain, 0 missing.

Any other business

Neil McGovern would like to see SPI hire an employee so member projects can benefit from regular and expected response times. Bdale observes that SPI investigated a couple of different avenues for obtaining paid help. The general consensus was that we should transition to a process and toolset that would make it easier to get others involved before trying to apply paid staff to the problem. However, paid help is nothing SPI rules out in the future.

Martin Michlmayr remarks that there has been a lot of interest in the SPI election this year. He received 5 nominations already and is in contact with several other people who indicated an interest.

Jonathan McDowell asks whether there has been progress in obtaining D&O insurance for SPI. The general consensus is to go with the discounted quote through NPCC but efforts have stalled recently. Martin Michlmayr agrees to work on this.


The meeting was adjourned until Thursday, August 11th, 2016 at 20:30 UTC in #spi on

Appendix A: Current Board Membership

Last electedNameRole
July 2013Bdale GarbeePresident
July 2013Joerg JaspertVice President
July 2014Martin MichlmayrSecretary
July 2015Michael SchultheissTreasurer
July 2013Joshua D. Drake
July 2013Martin Zobel-Helas
July 2015Dimitri John Ledkov