Annual General Meeting, July 10th, 2017

Board members present

  • Martin Michlmayr (tbm) (President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Valerie Young (spectranaut) (Secretary)
  • Luca Filipozzi (luca)
  • Jimmy Kaplowitz (Hydroxide)
  • Andrew Tridgell (tridge)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joerg Jaspert (Ganneff) (Vice President)
  • Dimitri John Ledkov (xnox)
  • Martin Zobel-Helas (zobel)

Board advisors present

  • None

Registered guests present

  • Jonathan McDowell (Noodles)

These are the minutes for the July 10th, 2017 SPI Annual General Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

President's Report, as added to agenda:

2016 was a productive year for SPI. We held a face-to-face meeting in New York where we discussed outstanding items as well as the roadmap for the organization.

We've made good progress during 2016 to move to an accounting system based on ledger-cli.

We've seen a lot of interest in SPI and we accepted several projects as SPI associated projects. See the 2016 Annual Report for updates from new and existing associated projects.

I'd like to thank everyone who contributed to SPI and the FOSS community!

Treasurer's report

The treasurer's report, covering the period from January 1, 2016 to Deceber 31, 2016, can be viewed in Appendix B.

In summary, SPI has received donations of USD 427,744.01 and had expenses of USD 203,832.04 for a net income of USD 224,254.72. SPI's assets as of December 31, 2016 are USD 1,060,871.56. This is the first year SPI has held over $1M in assets.

Michael Schultheiss would like to thank Martin Zobel-Helas and Dimitri John Ledkov for their tremendous assistance in helping SPI move to ledger-cli, Andrew Tridgell for his assistance with Paypal tracking.

Secretary's report

Valerie Young has nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 12th June 2017:

Martin MichlmayrYes
Michael SchultheissYes
Valerie YoungYes
Luca FilipozziYes
Jimmy KaplowitzYes
Andrew TridgellYes

Motion passed with a vote of 6 yes, 0 no, 2 abstain, 0 missing.

Any other business

Valerie Young will follow up with Brett Smith from the SFC about the progress of their reimbursement software.

The SPI BOF was accept at DebConf2017.

Adjournment

The meeting was adjourned until Monday, August 14th, 2017 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2014
Martin MichlmayrPresident
July 2016
Joerg JaspertVice President
July 2015
Michael SchultheissTreasurer
July 2016
Valerie YoungSecretary
July 2016
Luca Filipozzi
July 2016
Jimmy Kaplowitz
July 2015
Dimitri John Ledkov
July 2016
Andrew Tridgell
July 2016
Martin Zobel-Helas

Appendix B: Treasurer's Report (as added to the agenda)

This report uses a cash-based method of accounting, recording donations when
deposited (not when the check was written or received by us) and recording
expenses when sent or scheduled for payment (not when incurred).

Income Statement

This covers the Period January 1, 2016 -- December 31, 2016

 Income
   Ordinary Income
        0 A.D.                           1,432.28
        Arch Linux                       8,256.72
        ArduPilot                       54,849.63
        Chakra                             130.15
        DebConf16                       69,650.00
        DebConf17                       32,546.16
        Debian                          26,940.81
        FFmpeg                          13,806.43
        FFmpeg (OPW)                       190.00
        freedesktop.org                  1,272.05
        FreedomBox Foundation               38.00
        Gallery                              0.33
        GNU TeXmacs                         42.75
        GNUstep                            142.50
        haskell.org                      13569.23
        Jenkins                          11219.50
        LibreOffice                     43,289.79
        MinGW                              216.22
        NTPec                               61.75
        Open Bioinformatics             25,507.50
        Open Voting Foundation              80.75
        OpenEmbedded                       152.00
        OpenWrt                           1621.13
        OpenZFS                            123.50
        OSUNIX                              14.25
        Performance Co-Pilot             1,702.94
        PostgreSQL                      24,795.00
        Privoxy                             23.75
        Swathanthra Malayalam Computing  5,415.00
        SPI General                     57,111.44
        The HeliOS Project                  12.35
        Tux4Kids                             6.65
        X.Org                           33,523.45

        Total Ordinary Income          427,744.01
                                       ----------
   Interest Income
        Key Business Platinum MM Savings    32.58
        Chase BusSelect High Yield Savings 215.76
        Fifth Third Business MM 128         94.41

        Total Interest Income              342.75
                                           ------

   Gross Income                        428,086.76
                                       ----------

 Expenses
  Ordinary Expenses

        0 A.D.
           60.60    Banking fees
            2.25    Fees
         1024.04    IT
         6033.07    Meetups
         -------
         7119.96

        Arch Linux
          419.14    Banking fees
         2423.24    IT
         -------
         2842.38

        ArduPilot
          935.21    Banking fees
         1000.00    Development
         -------
         1935.21

        Chakra
            7.58    Banking fees

        DebConf 15
         3081.63    Meetups

        DebConf 16
            2.92    Banking fees
        95646.49    Meetups
        --------
        95649.41

        DebConf 17
           40.95    Banking fees
          175.32    Meetups
          ------
          216.27

        Debian
         1102.20    Banking fees
        10250.00    Development
           45.00    Fees
        30875.14    IT
         5009.19    Meetups
          225.00    Office
        --------
        47506.53

        FFmpeg
          175.63    Banking fees
         2022.00    Development
         2296.87    Meetups
         -------
         4494.50

        FFmpeg (OPW)
            9.23    Banking fees

        freedesktop.org
           56.87    Banking fees
          120.00    Development
          -------
          176.87

        FreedomBox Foundation
            2.65    Banking fees

        Gallery
            0.36    Banking fees

        GNU TeXmacs
            2.21    Banking fees

        haskell.org
           70.35    Banking fees
          802.26    IT
          ------
          872.61

        Jenkins
          257.90    Banking fees
         6949.23    Meetups
         -------
         7207.13

        LibreOffice
          157.29    Banking fees
        17339.59    Meetups
          800.00    Services
        --------
        18296.88

        MinGW
           12.25    Banking fees

        NTPsec
            2.48    Banking fees

        Open Bioinformatics
            1.35    Banking fees
          224.04    IT
          ------
          225.39

        OpenEmbedded
            5.62    Banking fees

        Open Voting Foundation
            3.85    Banking fees
          284.00    Meetups
          ------
          287.85

        OpenWrt
           66.84    Banking fees

        OpenZFS
            5.75    Banking fees

        Performance Co-Pilot
            4.14    Banking fees

        PostgreSQL
           35.25    Banking fees
         1566.57    Meetups
          299.00    Press Release
         -------
         1900.82

        privoxy
            1.35    Banking fees

        Swathanthra Malayalam Computing
         2135.00    Development

        SPI
         1558.97    Banking fees
          211.55    Fee
         6286.63    Meetups
         1565.50    Office
           60.00    Services
         -------
         9682.65

        The HeliOS Project
            0.91    Banking fees

        Tux4Kids
            0.52    Banking fees

        X.Org
           23.06    Banking fees
           56.00    Chargeback
           -----
           79.06

        Total Expenses          203,832.04
                                ----------

        Net Income              224,254.72

Balance Sheet

Balance Sheet as of December 31, 2016

   ASSETS
     Current Assets
        Chase Performance Business Checking               68,573.71
        Chase Business Select High Yield Savings         270,027.59
        Fifth Third Business Money Market 128            152,757.28
        Fifth Third Business Elite Checking (SPI)         19,650.63
        Fifth Third Business Elite Checking (Debian)       8,060.58
        Fifth Third Business Elite Checking Wiretransfer  50,000.00
        KeyBank Basic Business Checking                    8,928.08
        Key Business Reward Checking                     279,495.52
        Key Business Platinum Money Market Savings       162,916.47
        Key Express Checking                               5,131.72
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    140.00

     Total Current Assets                              1,060,871.56

   TOTAL ASSETS                                        1,060,871.56

   LIABILITIES AND EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D.                            29,528.35
           ankur.org.in                       2,811.13
           aptosid                              251.14
           Arch Linux                        30,603.55
           ArduPilot                         52,914.42
           Chakra                               674.43
           Debian                           207,824.45
           DebConf 14                        35,962.78
           DebConf 15                        71,283.80
           DebConf 16                       (15,962.67)
           DebConf 17                        32,329.89
           Drizzle                            6,333.99
           FFmpeg                            18,666.92
           FFmpeg (Outreachy)                   304.62
           Fluxbox                              995.00
           freedesktop.org                   17,500.17
           FreedomBox Foundation             25,049.92
           Gallery                            8,357.68
           GNU TeXmacs                        1,122.51
           GNUstep                              142.50
           Haskell                           15,978.96
           Jenkins                           27,435.99
           LibreOffice                       68,740.43
           madwifi-project.org                1,494.90
           MinGW                              4,079.17
           NTPsec                                59.27
           Open Bioinformatics               75,217.75
           Open Voting Foundation                89.71
           OpenEmbedded                         328.03
           OpenVAS                               56.21
           OpenWrt                            6,040.14
           OpenZFS                              117.75
           OSUNIX                                17.17
           Path64                                18.60
           Performance Co-Pilot               1,698.80
           Plan 9                             6,500.00
           PostgreSQL                        92,378.16
           Privoxy                              213.62
           Swathanthra Malayan Comp           5,763.62
           The HeliOS Project                   212.83
           TideSDK                              353.99
           Tux4Kids                          16,283.63
           X.Org                             33,444.39
           YafaRay                            5,849.77

        Total held in trust                              889,067.47

        General reserves                                 171,804.09

     Total Equity                                      1,060,871.56

   TOTAL LIABILITIES AND EQUITY                        1,060,871.56