Board meeting, August 11th, 2010
Board members present
- Bdale Garbee (bdale) (President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Joshua D. Drake (linuxpoet)
- Jimmy Kaplowitz (Hydroxide)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
- Joerg Jaspert (Ganneff) (Vice President)
Board members absent
- David Graham (cdlu)
Board advisors present
- None
Registered guests present
- Mark Brown (broonie)
- MJ Ray (slef)
These are the minutes for the August 11th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
None
Treasurer's Report
Michael Schultheiss provided the following financial reports for July 2010:
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period July 01, 2010 - July 31, 2010
Income
Ordinary Income
Debian 46,797.00
freedesktop.org 50.00
Gallery 10.00
OpenOffice.org 605.00
PostgreSQL 477.00
SPI General 335.00
SPI 5% 121.30
The HeliOS Project 100.00
Total Ordinary Income 48,495.30
---------
Interest Income
Key Bank Money Mkt Savings 2.14
Chase BusinessClassic Checking 0.33
Chase Bus Select High Yield Savings 4.08
Total Interest Income 6.55
----
Gross Income 48,501.85
---------
Expenses
Ordinary Expenses
Debian
Customs Fees (DC10) 845.36 [1]
Daytrip (DC10) 1,503.50
Food (DC10) 18,846.04
MetroCards (DC10) 810.00
Office Supplies (DC10) 272.95
Postage (DC10) 18.30
Processing Fees 822.32
Signage (DC10) 592.00
SPI 5% 59.20
T-shirts (DC10) 3,046.40
Wire Fee (DC10) 15.00
Total Debian Exp 26,831.07
---------
freedesktop.org
Processing Fees 2.85
SPI 5% 2.50
Total fd.o Exp 5.35
----
Gallery
Processing Fees 0.53
SPI 5% 0.50
Total Gallery Exp 1.03
----
=20
OpenOffice.org (OO.o)
Processing Fees 20.00
SPI 5% 30.25
Total OO.o Exp 50.25
-----
PostgreSQL
Processing Fees 19.88
SPI 5% 23.85
Travel Reimbursement 293.00
Total PostgreSQL Exp 336.73
------
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 18.04
Total SPI Exp 47.99
-----
The HeliOS Project
Expense Reimbursement 427.80
Processing Fees 11.00
SPI 5% 5.00
Total HeliOS Exp 443.80
------
Total Expenses 27,716.22
---------
Net Income 20,785.63
=========
[1] Half of this expense is a duplicate charge
Balance Sheet as of July 31, 2010
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 33,507.92
Chase Business Select High Yield Savings 33,239.50
Key Business Reward Checking 83,531.48
Key Business Signature Money Market Savings 50,511.09
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 214,191.61
TOTAL ASSETS 214,191.61
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 101,969.08
Drupal Earmark 2,650.00
Freedesktop.org Earmark 2,248.63
Gallery Earmark 6,885.49
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,390.88
OpenOffice.org Earmark 14,811.32
OpenWrt 382.41
Open Voting Foundation Earmark 90.09
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 31,130.18
Privoxy Earmark 335.35
The HeliOS Project 72.08
Tux4Kids Earmark 5,529.05
YafaRay Earmark 198.38
Total held in trust 174,202.61
General reserves 39,989.00
Total Equity 214,191.61
TOTAL LIABILITIES & EQUITY 214,191.61
Secretary's report
Jonathan reported he'd taken a brief look at moving the website to ikiwiki while at DebConf, but failed to easily export the current content from Plone to enable this. This spurred a little discussion about other options, including Joshua suggesting he might find time to look at Drupal.
Outstanding minutes
Vote on Meeting Minutes July 14th, 2010
| Michael Schultheiss | Yes |
| Jonathan McDowell | Yes |
| Jimmy Kaplowitz | Yes |
| Martin Zobel-Helas | Yes |
| Bdale Garbee | Yes |
| Joshua D. Drake | Abstain |
Motion passed with a vote of 6 yes, 0 abstain, 0 missing
Any other business
The Debian Project Leader had asked about the possibility of "sustaining membership", involving being able to make regular donations. Michael stated that our payment processors already allowed us to take recurrent charges and suggested we might want some sort of status badge or other acknowledgement.
debian.eu was also brought up, and Jonathan agreed to take a look at drafting an initial letter to the current owner.
Adjournment
The meeting was adjourned until Wednesday, September 8th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowell | Secretary |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2008 | Jimmy Kaplowitz |