Board meeting, August 11th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Joshua D. Drake (linuxpoet)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • Joerg Jaspert (Ganneff) (Vice President)

Board members absent

  • David Graham (cdlu)

Board advisors present

  • None

Registered guests present

  • Mark Brown (broonie)
  • MJ Ray (slef)

These are the minutes for the August 11th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on LOG

President's Report


Treasurer's Report

Michael Schultheiss provided the following financial reports for July 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when

Income Statement
for the Period July 01, 2010 - July 31, 2010

   Ordinary Income
        Debian                          46,797.00                     50.00
        Gallery                             10.00                     605.00
        PostgreSQL                         477.00
        SPI General                        335.00
        SPI 5%                             121.30
        The HeliOS Project                 100.00

        Total Ordinary Income           48,495.30

   Interest Income
        Key Bank Money Mkt Savings           2.14
        Chase BusinessClassic Checking       0.33
        Chase Bus Select High Yield Savings  4.08

        Total Interest Income                6.55

   Gross Income                         48,501.85

  Ordinary Expenses

          Customs Fees (DC10)       845.36 [1]
          Daytrip (DC10)          1,503.50
          Food (DC10)            18,846.04
          MetroCards (DC10)         810.00
          Office Supplies (DC10)    272.95
          Postage (DC10)             18.30
          Processing Fees           822.32
          Signage (DC10)            592.00
          SPI 5%                     59.20
          T-shirts (DC10)         3,046.40
          Wire Fee (DC10)            15.00

          Total Debian Exp       26,831.07
          Processing Fees             2.85
          SPI 5%                      2.50

          Total fd.o Exp              5.35

          Processing Fees             0.53
          SPI 5%                      0.50

          Total Gallery Exp           1.03
                                     =20 (OO.o)
          Processing Fees            20.00
          SPI 5%                     30.25

          Total OO.o Exp             50.25

          Processing Fees            19.88
          SPI 5%                     23.85
          Travel Reimbursement      293.00

          Total PostgreSQL Exp      336.73

          PaySimple Monthly Fee      29.95
          Transaction Fees           18.04

          Total SPI Exp              47.99

        The HeliOS Project
          Expense Reimbursement     427.80
          Processing Fees            11.00
          SPI 5%                      5.00
          Total HeliOS Exp          443.80

        Total Expenses           27,716.22

        Net Income               20,785.63

[1] Half of this expense is a duplicate charge

Balance Sheet as of July 31, 2010

     Current Assets
        Chase BusinessClassic Checking with Interest      33,507.92
        Chase Business Select High Yield Savings          33,239.50
        Key Business Reward Checking                      83,531.48
        Key Business Signature Money Market Savings       50,511.09
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                214,191.61

   TOTAL ASSETS                                          214,191.61


     General and current liabilities                           0.00

        Reserves held in trust
           Debian Earmark                   101,969.08
           Drupal Earmark                     2,650.00
  Earmark            2,248.63
           Gallery Earmark                    6,885.49
           GNU TeXmacs Earmark                    9.70
  Earmark                1,390.88
  Earmark            14,811.32
           OpenWrt                              382.41
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                31,130.18
           Privoxy Earmark                      335.35
           The HeliOS Project                    72.08
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                      198.38

        Total held in trust                              174,202.61

        General reserves                                  39,989.00

     Total Equity                                        214,191.61

   TOTAL LIABILITIES & EQUITY                            214,191.61

Secretary's report

Jonathan reported he'd taken a brief look at moving the website to ikiwiki while at DebConf, but failed to easily export the current content from Plone to enable this. This spurred a little discussion about other options, including Joshua suggesting he might find time to look at Drupal.

Outstanding minutes

Vote on Meeting Minutes July 14th, 2010

Michael Schultheiss Yes
Jonathan McDowellYes
Jimmy KaplowitzYes
Martin Zobel-HelasYes
Bdale GarbeeYes
Joshua D. DrakeAbstain

Motion passed with a vote of 6 yes, 0 abstain, 0 missing

Any other business

The Debian Project Leader had asked about the possibility of "sustaining membership", involving being able to make regular donations. Michael stated that our payment processors already allowed us to take recurrent charges and suggested we might want some sort of status badge or other acknowledgement. was also brought up, and Jonathan agreed to take a look at drafting an initial letter to the current owner.


The meeting was adjourned until Wednesday, September 8th, 2010 at 20:00 UTC in #spi on

Appendix A: Current Board Membership

Last electedNameRole
July 2010Bdale GarbeePresident
July 2010Joerg JaspertVice President
July 2009Jonathan McDowellSecretary
July 2009Michael SchultheissTreasurer
July 2010Joshua D. Drake
July 2010Martin Zobel-Helas
July 2008David Graham
July 2008Jimmy Kaplowitz