Meeting agenda for Monday 11th December, 2023
This is the proposed agenda for the SPI board meeting of Monday, December 11th 2023, to be held at 20:00 UTC in #spi on irc.spi-inc.org.
- Opening
- Roll Call
- President's report (Michael Schultheiss)
- Treasurer's report (Héctor Orón Martínez)
- Secretary's report (Zach van Rijn)
- Outstanding minutes
- Items up for discussion
- SPI Administrative Overhead Fee Resolution
- NTPSEC/ARDC refund of grants
- C++ Portable Components (POCO) as an associated project
- Any other business
- Next board meeting: January 8, 2024, 20:00 UTC
President's report
pending
Treasurer's report
pending
Secretary's report
pending
Items up for Discussion
SPI Administrative Overhead Fee Resolution
(From Jonatas)
It is an attempt to formalize SPI proceedings regarding its fee which are scattered in several places, including the Finance Handbook, Resolution 2020-06-22, ticket #4689, and the Associated Project HOWTO. It also includes a new rules for non monetary donations, which are exceedingly rare, and is supposed to go into effect on January 1st 2024.
# Resolution 2023-XX-XX.jln.2: Formalize SPI 5% fee
WHEREAS
1. SPI has a non zero upkeep, and
2. SPI has historically charged a 5% fee to cover its upkeep, which however is not
properly documented, even if it is well known,
THE SPI BOARD RESOLVES THAT
1. SPI will charge all project donations and conference sponsorships a 5%
administrative fee, as is SPI's current practice. The fee is calculated
and collected before the transaction costs (such as wire transfer fees).
2. SPI will not charge the fee on transfer of existing funds.
3. SPI will not charge the fee twice, such when a project sells an asset purchased
with the project funds.
4. When non-cash donations are made, such as securities or goods, the fee will be
charged at the fair market value of the asset. If the fair market value increase,
SPI will also collect the fee over the increase.
5. If the collection of the fee for any reason would cause the project balance to
go negative, the collection may be postponed or waived by SPI.
6. SPI may, at its sole discretion, waive the fee. Such waiver shall not affect
SPI's capabilities to resume the fee collection in the future.
7. Interest over unspent project cash will be collected to the General Fund, however
dividends over securities owned by projects will instead be subject to the fee.
8. Donation of materials and services ("in kind donation") directly related to SPI
goals and mission and which are not meant to be sold will not be subject to the fee.
9. Omissions and questions in this resolution shall be decided by the treasurer
and the president (or vice president) of SPI.
This resolution supersedes resolution 2020-06-22.mcs.1
NTPSEC/ARDC refund of grants
The objections were resolved.
C++ Portable Components (POCO) as an associated project
(From Jeremy)
# Resolution 2023-12-11.js.1: POCO as an associated project WHEREAS 1. C++ Portable Components (POCO) is a substantial and significant free/libre open source software project providing libraries used in the creation of other software projects and included in popular distributions. 2. POCO's developers would like SPI's support and assistance, including accepting donations, holding funds, paying for project expenses, signing contracts, and legal assistance. THE SPI BOARD RESOLVES THAT 3. POCO is formally invited to become an SPI Associated Project, according to the SPI Framework for Associated Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at https://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1/ 4. Aleksandar Fabijanic is recognised by SPI as the authoritative decision maker and SPI liaison for POCO. Successors will be appointed by by the outgoing liaison or, failing that, by the members of POCO's Technical Steering Committee. 5. If the last known SPI liaison for POCO is unreachable and no new SPI liaison is appointed for two consecutive years, the associated project is deemed defunct. 6. In such a circumstance, the SPI Board will, in its good-faith discretion, proceed as follows: the Board will identify one or more other SPI associated projects or 501(c)(3) charities which can accept the project's assets and use them for a similar purpose, and transfer the assets to the identified destination or destinations as feasible. Assets for which no such transfer can be arranged within a reasonable time will become part of the SPI general fund. 7. This invitation will lapse, if not accepted, 60 days after it is approved by the SPI Board.