Board meeting, March 15th, 2005
Board members present
- John Goerzen (CosmicRay) (President)
- Benj. Mako Hill (mako) (Vice President)
- Jimmy Kaplowitz (Hydroxide) (Treasurer)
- David Graham (cdlu) (Secretary)
- Branden Robinson (Overfiend)
- Bruce Perens (BrucePerens)
Board members absent with regrets
- Bdale Garbee
- Ian Jackson
Board members absent without regrets
- Martin Schulze
Registered guests present
- Michael Schultheiss (schultmc)
- MJ Ray (slef)
- Jonathan McDowell (Noodles)
- Antti-Juhani Kaijanaho (ibid)
Agenda
- Opening
- Roll call
- President's update (John Goerzen)
- Treasurer's report (Jimmy Kaplowitz)
- Outstanding minutes (David Graham)
- March 1st, 2005 (not available yet)
- Items up for discussion:
- Removal of obsolete or no longer needed resolutions: (John Goerzen)
- Motion to remove Resolution 2003-03-11.iwj.1
- Motion to remove Resolution 2004-05-28.dbg.1.iwj.1
- Disposition of purcel (Server retired from SPI use, but SPI must officially hand it back over to its sponsor to formalise it)
- Removal of obsolete or no longer needed resolutions: (John Goerzen)
- Next meeting: April 12th, 2005 (John Goerzen)
Recorder: David Graham (Secretary)
These are the draft minutes for the March 15th, 2005 Board meeting held at 19:00 UTC in #spi on irc.spi-inc.org
President's update (John Goerzen)
The President has nothing to report.
Treasurer's report (Jimmy Kaplowitz)
See attached treasurer's report under Appendix C.
Discussion:
Branden Robinson reports that he has contacted several small accounting first near him and has found none that feel comfortable doing taxes for a New York not for profit.
It was suggested that the treasurer's report's Liabilities and Equities, both Liabilities and Equities should be summarised.
A motion to adopt the Treasurer's report as delivered:
| David Graham | Yes |
| Branden Robinson | Yes |
| John Goerzen | Yes |
| Bruce Perens | Yes |
| Jimmy Kaplowitz | Yes |
| Benj. Mako Hill | Yes |
The treasurer's report was adopted by a vote of Yes: 6, No: 0, Abstain: 0.
Outstanding minutes (David Graham)
No minutes were ready to be presented at this meeting.
Items up for discussion: Removal of obsolete or no longer needed resolutions (John Goerzen)
Motion to remove Resolution 2003-03-11.iwj.1
A motion moved by John Goerzen, seconded by David Graham and Branden Robinson, to repeal resolution 2003-03-11.iwj.1:
| Bruce Perens | Yes |
| Jimmy Kaplowitz | Yes |
| John Goerzen | Yes |
| Benj. Mako Hill | Yes |
| Branden Robinson | Yes |
| David Graham | Yes |
Resolution 2003-03-11.iwj.1 is repealed by a vote of:
Yes: 6, No: 0, Abstain: 0.
Motion to remove Resolution 2004-05-28.dbg.1.iwj.1
This motion was withdrawn after discussion found it unnecessary at this time.
Disposition of purcel
Server retired from SPI use, but SPI must officially hand it back over to its sponsor to formalise it.
Motion 2005-03-15.dbg.3, moved by David Graham, seconded by John Goerzen, reads:
SPI thanks Brainfood for its donation of the server known as purcel, but is no longer able to use this server and wishes to return the server to its donor, Brainfood, to use as it sees fit, under the understanding that Brainfood will wipe the hard disk and not retain any data from SPI's activities on the server.
| Bruce Perens | Yes |
| David Graham | Yes |
| Jimmy Kaplowitz | Yes |
| John Goerzen | Yes |
| Branden Robinson | Yes |
| Benj. Mako Hill | Yes |
Motion 2005-03-15.dbg.3 was adopted by a vote of Yes: 6, No: 0, Abstain: 0.
Next meeting
The next meeting is scheduled for April 12th, 2005 at 19:00 UTC.
Appendix A: Current Board Membership
| Date elected | Name | Role |
|---|---|---|
| [2003-03-11] | John Goerzen | President |
| [2003-03-11] | Benjamin Mako Hill | Vice President |
| [2003-11-29] | David Graham | Secretary |
| [2004-02-20] | Jimmy Kaplowitz | Treasurer |
| [2004-07-29] | Bdale Garbee | |
| [2004-07-29] | Branden Robinson | |
| [2003-11-29] | Ian Jackson | |
| [2003-03-11] | Bruce Perens | |
| [2003-11-29] | Martin "Joey" Schulze |
Appendix B: Approved Resolutions
Resolution 2003-03-11.iwj.1 is REPEALED.
Motion 2005-03-15.dbg.3:
1. SPI thanks Brainfood for its donation of the server known as purcel, but is no longer able to use this server and wishes to return the server to its donor, Brainfood, to use as it sees fit, under the understanding that Brainfood will wipe the hard disk and not retain any data from SPI's activities on the server.
Appendix C: Treasurer's report
March 2004 Treasurer's Report
Software in the Public Interest Financial Data
==============================================
This report uses a cash-based method of accounting,
recording donations when deposited (not when the check was
written or received by us) and recording expenses when paid
(not when incurred). Network for Good processing fees are
listed as negative income; the expense category does not
include those because they are subtracted from donations
before we receive them. In the balance sheet, those
processing fees are treated as reducing the net increase in
SPI's unrestricted-earmark funds, which is a change from my
previous report (where they reduced the earmark-TBD funds).
This month I have included an adjustment to the January
profit/loss statement and a correspondingly adjusted balance
sheet. The adjustment of accrued dividends for the AmEx
account will be a commonplace occurrence, given that the
dividends accrue monthly but we receive only quarterly
statements. Suggestions are welcome for ways to avoid the
need to restate each month the preceding month's entire
balance sheet in such cases. This may become moot once we
finish setting up online access for that account.
Profit/Loss Feb 1 2005 - Feb 28 2005
Ordinary Income/Expense
Income
Donations
Debian 3,320.00
Unrestricted 105.00
Earmark TBD (Replacement NfG Check) 1,591.77
Network for Good Processing Fees (80.55)
Total Donations 4,936.22
Total Income 4,936.22
Expense
Debian
DebConf Travel Reimbursements (3,344.69)
Wire Transfer Fees (60.00)
SPI
First IB Maintenance Fee (10.00)
Bookkeeping (Brainfood) (146.78)
Total Expense (3,561.47)
Net Ordinary Income 1,374.75
Net Income 1,374.75
Balance Sheet as of Feb 28, 2005
ASSETS
Current Assets
First IB Checking
Known Debian Earmark 460.31
Known GNOME Earmark 20.00
Known Unrestricted Earmark 161.67
Earmark to be Determined 12,258.78
Total First IB Checking 12,900.76
AmEx Cash Mgmt Acct
Earmark to be Determined 39,697.42
Total AmEx Cash Mgmt Acct 39,697.42
Total Current Assets 52,598.18
TOTAL ASSETS 52,598.18
LIABILITIES & EQUITY
Equity
Retained Earnings 51,223.43
Net Income 1,374.75
Total Equity 52,598.18
TOTAL LIABILITIES & EQUITY 52,598.18
Adjustments to Treasurer's Report for Jan 1 to 31, 2005
Profit/Loss Report Adjustments Jan 1 2005 - Jan 31 2005
Ordinary Income/Expense
Income Adjustments
Dividend Income
AmEx Fin Adv Accrued Dividends 24.85
Total Dividend Income 24.85
Total Income Adjustments 24.85
Expense Adjustments
SPI
First IB Maintenance Fee (10.00)
Total Expense Adjustments (10.00)
Net Ordinary Income Adjustments 14.85
Adjusted Balance Sheet as of Jan 31, 2005
ASSETS
Current Assets
First IB Checking
Known Debian Earmark 545.00
Known GNOME Earmark 20.00
Known Unrestricted Earmark 294.00
Earmark to be Determined 10,667.01
Total First IB Checking 11,526.01
AmEx Cash Mgmt Acct
Earmark to be Determined 39,697.42
Total AmEx Cash Mgmt Acct 39,697.42
Total Current Assets 51,223.43
TOTAL ASSETS 51,223.43
LIABILITIES & EQUITY
Equity
Retained Earnings 50,349.58
Net Income 873.85
Total Equity 51,223.43
TOTAL LIABILITIES & EQUITY 51,223.43